Easy methods to Use Notion for Hybrid Work: The Final Information

March 26, 2023Last Updated: March 26, 2023

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Hybrid work has grow to be extra well-liked with the rise in worldwide web penetration. And following round two years of working from house in the course of the COVID-19 pandemic, many employers have adopted agreements that permit workers to work outdoors the workplace at the very least a part of the time.

Regardless of the advantages related to hybrid work, you possibly can endure a drop in productiveness should you don’t have the correct techniques in place. Fortunately, apps like Notion have made it simpler than ever to collaborate along with your crew while you aren’t all within the workplace concurrently.

On this article, you’ll study extra about how you need to use Notion for hybrid work. We’ll additionally present step-by-step directions that will help you implement the following pointers quicker.

1. Including Customers to Workspaces

When working in a hybrid atmosphere, making it simpler for crew members to collaborate with each other must be your prime precedence. In Notion, doing that is fairly easy; even should you solely have a free plan, you possibly can nonetheless add different customers to your workspaces.

The variety of customers you possibly can add to your workspace will depend upon the subscription you have got. When you use a free plan, you possibly can add as much as 10 folks; this must be greater than adequate should you work as an company or different sort of small enterprise.

You’ll have a a lot increased restrict should you get a paid model of Notion. The Plus model permits you to add as much as 100 folks to 1 workspace, and that quantity will increase to 250 with the Marketing strategy. In case you have Notion Enterprise, you possibly can focus on your limits with Notion’s gross sales crew.

No matter which plan you utilize, the method for including customers to your Notion workspaces is identical.

Go to Settings & members > Members. While you’re there, you’ll see a blue button referred to as Add members.

Enter the e-mail handle of the particular person you wish to invite to your Notion workspace. In case you have Notion Plus or increased, you can even develop the dropdown menu to find out if the invitee is a workspace proprietor or member.

While you’re prepared so as to add a person to your workspace, choose Invite.

You can even invite folks by going to the Members tab and copying a hyperlink to ship to everybody.

2. Categorizing Completely different Tasks

When utilizing Notion for hybrid work, maintaining your initiatives organized is a good suggestion. You possibly can categorize your duties in a few methods. We’ll present you two choices for doing this beneath.

Creating Extra Workspaces

Notion lets you have got as many as 10 workspaces you probably have a free plan. Like when including customers to those areas, your limits are increased if you buy a paid subscription. Both method, you’ll comply with the identical course of for creating new workspaces within the app.

On the prime of the left-hand toolbar, click on in your present workspace. When the dropdown menu seems, choose the icon with three dots.

2. After choosing the icon talked about above, you’ll see an choice referred to as Be part of or create workspace. Click on on this.

3. Notion will ask you what you wish to use your workspace for. Select whichever suits your wants greatest and choose Proceed. On this case, we’ll choose For my crew as we’re discussing hybrid work.

4. You’ll then want to call your workspace. After doing this, hit the Proceed button once more.

5. Notion will then provide the alternative to share your new workspace with others. Enter their e-mail addresses or copy the hyperlink if you wish to do that. When you’ve personalized every part, choose Take me to Notion, and also you’ll be capable of use your new workspace.

Making Pages Inside Pages

One other method you possibly can categorize your initiatives is by creating pages inside pages. To create a brand new grasp web page in Notion, choose the + button within the left-hand toolbar.

On that web page, you may make one other web page by tapping / and choosing Web page. When you’ve completed that, you possibly can customise every part as you are feeling is important.

3. Retaining Observe of Necessary Duties

Challenge administration software program is a superb approach to develop your small business, and also you’ll additionally wish to use these sorts of options should you’re an worker or freelancer. When utilizing Notion for hybrid work, you’ve obtained quite a few choices for maintaining observe of necessary duties.

Notion has a number of templates that you need to use to comply with your initiatives extra intently. You’ll discover Gantt charts, job and undertaking administration pages, and a number of other different choices. Many of those are free to make use of, and you may simply duplicate your favourite templates into your Notion workspace. To do that:

Go to notion.so/templates and decide a template for you and your crew to make use of.

Underneath Duplicate Data, decide the workspace you wish to use it inside and click on on Duplicate template. You’ll then be capable of customise every part on your wants immediately.

4. Offering Summaries for Your Conferences

When you’re not working in the identical place as your crew members, figuring out how far others have progressed on the initiatives you’re engaged on collectively can grow to be difficult. Whilst you ought to attempt to restrict what number of conferences you have got, checking in sometimes is a good suggestion.

Throughout your assembly, it’s price designating somebody to take notes. You are able to do this when establishing Google Calendar for hybrid work as properly if you wish to add that app to your productiveness system.

After ending your assembly, you possibly can simply create summaries of your conferences utilizing Notion AI. To do that, hit the spacebar and choose Summarize when Notion AI seems. The device will then work on offering a fast abstract of your web page.

5. Making Your Most Necessary Pages Extra Accessible

Notion means that you can make your most necessary pages extra accessible by dragging and dropping their order within the left-hand toolbar. Nonetheless, that’s not the one factor you’re restricted to. You can even add pages to your favorites. To do the latter:

Faucet the three dots icon when hovering over certainly one of your pages.

Click on on Add to Favorites, and also you’ll see your web page on the prime of the display.

When you’re a part of a advertising and marketing crew, maintaining your content material and social media calendars up to date is essential when engaged on a hybrid settlement. Notion makes doing this simple; you possibly can create your individual calendar by making a desk and choosing New Database.

Notion additionally has a number of templates for creating social media and content material calendars. When creating a brand new web page, click on on Add new > Templates as a substitute and select one thing that works for you.

Make Your Hybrid Work Mannequin Extra Environment friendly With Notion

Hybrid work has a number of benefits should you put the right techniques in place, but it surely’s necessary that you’ve got these sorted earlier than transitioning to such an settlement. Notion is a useful device for managing your crew’s workflow and making certain that everybody continues to work towards your widespread objectives.

You should utilize a number of templates that will help you maintain observe of your content material and social media schedules, together with gaining an summary of everybody’s initiatives. On prime of that, you need to use Notion to offer assembly summaries and far more.