How to Get Started With the Calendar App on Your iPhone or iPad

Apple’s Calendar app is a relatively easy iPhone or iPad app to use, but it still takes some time to figure out when you first get started. You can add multiple calendars, share events, set alarms, and more to keep your day-to-day activities organized.

Here’s an overview of everything you need to know to get started with Apple’s Calendar app on your iPhone and iPad.

What Different Views Can You See on the Calendar App?

Before diving into various features of the Calendar app, it is important to look at the different views availble in it. There are currently five different views you can use: Daily, Weekly, Monthly, Yearly, and List.

To switch between Yearly, Monthly, and Daily views, all you have to do is tap on a date to zoom in or out. Starting from the Yearly View, tap on any month to switch to Monthly View, and then a date to move on to Daily View. Similarly, you can tap the back button in the top-left corner to switch from Daily to Monthly and then to Yearly View. These views are best to keep track of dates and check out what day a particular date falls on, like what day of the week your birthday is on.

For a Weekly View of your calendar, open Daily View in the Calendar app and rotate your iPhone sideways. This will show you a view of your entire week.

Lastly comes the List View, which is a list of all your events in chronological order. You can tap on events to view their details. Switch to List View by tapping on the icon with three horizontal lines and three dots in Daily View or Weekly View.

Once you’re familiar with all the views and why each one is important, you can get started with using Apple’s Calendar app to add multiple calendars and events.

Set Up Multiple Calendars on the Calendar App

Multiple calendars will help you keep tabs on all different kinds of events. You can create one calendar for work meetings and one for social events, then customize the calendar colors to make it instantly obvious each event relates to. Here’s how to create multiple calendars:

  • Tap Calendars and select Add Calendar at bottom.
  • Choose Add Calendar to create a calendar in your iCloud account. This means you can view this calendar across all devices linked with your iCloud.
  • Select Add Subscription Calendar to add a read-only, external calendar by entering its URL.
  • Apple Calendars also has the option to add a calendar from another service, like Google, Outlook, and Yahoo, or just another iCloud account. To do this, go to Settings > Calendar > Account > Add Account.

    Choose What Calendars You Can See

    After you set up multiple calendars, you can always toggle the calendars you want to show and the ones you want to hide at any time. Going on vacation? Hide the calendar with all work-related events and unhide it when you get back. Here’s how you can do this:

  • Tap Calendars.
  • A colored tick next to a calendar indicates a calendar is shown. Tap on the tick icon to make the tick disappear hide the calendar, and vice versa.
  • If all the calendars in the app have a tick next to them, you will see Hide All at the bottom to hide all calendars at once. If one or more calendar is hidden, you will see Show All instead.
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